Payroll Specialist

Location: Human Resources Job

Title: Payroll Specialist Salary

Grade: 65

Salary Range: $36,428.00 - $53,774.00

Expected Hiring Range: $ 36,428.00 - $ 44,234.00

GENERAL STATEMENT OF JOB

Work involves processing of bi-weekly payroll to include review of time and attendance data, verification of employee payroll records and related payments and withholdings, monitoring, maintaining, and updating certain user-defined parameters of the payroll accounting software. Employee is also responsible for preparing, reconciling and submitting reports, forms, and invoices for payment or reimbursements from various governmental agencies; preparing and filing forms for proper payment of State and federal payroll taxes; preparing various reports associated with payroll expenditures; and providing exceptional customer service to departments and employees. Position reports to the Human Resources Director.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Maintains payroll records, auditing time and attendance data in the Executime and Munis software systems. Complete thorough audit of time cards including proper coding and use of leave time to verify data accuracy before importing to the Munis payroll system for payment; work in conjunction with Human Resources to verify salary changes and effective dates reported on payroll action forms for accuracy and correctness; audits employee timekeeping records for proper application of County policies; initiates computer processing of salary calculations including all deductions, special payments, contributions, and special withholdings; processes checks and/or direct deposits; contacts financial institutions, as necessary, to resolve problems or discrepancies pertaining to direct deposits.

Assist Information Technology with the Executime Timekeeping and Munis software. Assist Human Resources with the development of the pay rules, pay codes, accrual tables and administering interfacing with both systems.

Assist Department Directors, Timekeepers and Employees with training, troubleshooting, profile maintenance, schedule changes and any adjustments in the Executime timekeeping system. Assist new employees with Munis Self-Service in regards to payroll information.

Works cooperatively with Human Resources and Information Systems to design and implement user- defined parameters of payroll accounting software; provides training for employee timekeeping systems to supervisors, department liaisons, and department heads; receives and answers department inquiries related to the use of the payroll accounting software.

Prepares monthly, quarterly and annual reports for submission to NC Department of Revenue and Internal Revenue Service.

Processes, audits and transmits to employees and federal and State agencies all required W-2’s, and any other information and or forms required by law.

Prepares periodic reports for various departments or agencies detailing payroll expenditures, including, but not limited to, monthly retirement reports for local government and law enforcement employees, reports for credit unions, garnishment reports.

Calculates and electronically transmits federal and state payroll tax deposits, retirement contributions and 401(k)/457 (b) contributions.

Reconciles payroll transactions and payments to amounts recorded in the general ledgers and works with finance staff to correct any discrepancies.

Prepares correspondence to and determines repayment schedule for employees who have been overpaid due to errors in work records, annual salary amounts, and errors in application of County policies.

Creates and distributes according to established processing schedules and policies such records or documents as payroll statements, time sheets, computer printouts, etc.

Composes and creates correspondence, memorandums, reports, and electronic files; assumes responsibility for correctness of spelling, punctuation, format and grammar; coordinates copying and distribution of memorandums and other documents, as appropriate.

Completes health insurance reconciliation and claims reporting on a monthly basic. Prepares a variety of financial reports and account reconciliations as requested.

Answers telephone calls to route communications and provide needed information.

Employee must exercise independent judgment, initiative, and attention to detail in ensuring proper and timely disbursement of payroll and reports.

Performs other related work as required.

KNOWLEDGE AND SKILLS

Comprehensive understanding of paraprofessional accounting principles and practices, as well as payroll procedures, including knowledge of relevant laws, rules, and regulations such as the FLSA.

Competence in verifying documents and forms for accuracy and completeness. Capability to use office technology with precision and speed, and to proofread one's work.

Aptitude for performing arithmetic computations accurately, efficiently, and promptly; proficiency in using spreadsheets for calculations and reporting may be required.

Ability to establish and maintain effective working relationships with supervisors, vendors, employees, and the public. Strong oral and written communication skills.

Skill in organizing work for efficient processing, setting and adhering to effective work priorities, and meeting deadlines.

Ability to maintain confidential information. 

PHYSICAL REQUIREMENTS

Must be able to perform the basic life operational skills of crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing and repetitive motion.

Must be able to perform light physical tasks, exerting up to 20 pounds of force occasionally and/or 15 pounds of force frequently, and/or up to 10 pounds of force constantly to life objects.

Must possess the visual acuity to prepare and analyze data and figures, perform accounting tasks, operate a computer terminal, and read extensively.

MINIMUM TRAINING AND EXPERIENCE

Graduation from a two-year college with a degree in business, accounting or related field and two years of experience in the maintenance of payroll and financial records; or an equivalent combination of education and experience.

SPECIAL CERTIFICATIONS AND LICENSES:

·       Must possess and maintain a valid state driver’s license with an acceptable driving history.

·       A pre-employment drug screen and background check for all candidates

Submit completed application, resume and cover letter to Caswell County Human Resources Department, Attn: Ashley Powell, PO Box 98 Yanceyville, NC 27379.

Email: [email protected]